Speaker Management

From abstract submissions to invited VIPs - every speaker on your program is important. Our process ensures no detail gets missed from the call for papers to negotiating and securing final shortlisted speakers and panelists.

Speaker Management Services

Sourcing quality speakers and engaging content are key to drawing attendees to your event or conference. Together they establish your credibility and relevance within your field.

With years of experience managing speakers around the globe, Nectar's Speaker Management team will provide the seamless coordination of all speaker-related logistics, from the call for speakers to the close of your event.

We’ve got everything covered to ensure your speakers are happy and their sessions are well organised.

Nectar work with the speakers and MCs to ensure they have a clear brief and understand what is expected of them.  We manage all speaker AV requirements, travel and accommodation management and collation of marketing materials such as bios, headshots and session descriptions for inclusion in your program.

Why outsource your Speaker Management?

Regardless of the size of your event, the backbone of it's success is an excellent roster of speakers. Ensuring your speakers are briefed and managed carefully is essential to get the very best out of them. Many speakers are well connected, and if they have a good experience, they can become brand ambassadors to attract an audience for you.

Outsourcing the management of your speakers enables you to spend your time and effort where it's needed most.

Nectar will provide the seamless coordination of all speaker-related logistics, from the call for speakers to the close of your event.

At Nectar, we understand the importance of a strong line up of quality speakers and facilitators to attract delegates to the conference, and our role is to support you in building this program and managing all those involved.

Our speaker management services include:

  • Providing program structure development and planning advice
  • Setting up a call for papers portal via our online registration system for abstract submissions and committee review
  • Sourcing and managing conference MC
  • Sourcing and managing international speakers
  • Coordination of VIPs, politicians and special guests
  • Sourcing and management of any entertainment
  • Working with confirmed speakers to determine and organise required speaker support (AV / Technical Staging) and facilities
  • Arrangement of travel and accommodation requirements
  • Collection of speakers bios and speakers images for inclusion on the event website and promotional schedule
  • Development and distribution of speakers briefs
  • Collection of presentations and permission from speakers to publish post the event if appropriate
  • Checking any onscreen material to ensure correct formatting and adequate quality videos / images
  • Collation of MC notes and briefing of MC
  • Management of any onsite programming changes

We offer bespoke speaker management services to suit your needs

Why not book a free 30-minute consultation here with our speaker management team to discuss your next event.

Contact Us Below

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Our Services

Conference and Event Management Services

From your pre-promotion, through to planning, production, execution and measurement, we help you achieve real engagement – and real results.

Hybrid events: Combining in-person and virtual

We offer bespoke hybrid event planning and program design services to suit your needs. We can help you connect with your audience like never before.

Delegate Management and Registration Services

We offer delegate management expertise and solutions to ensure your delegates’ entire event journey and experience is a seamless one.

Awards Program and Event Management

A successful awards program starts with a solid foundation built on trust - outsourcing your program to Nectar will ensure transparency and compliance - building trust in your brand.

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Thinking you need to go digital with your event?

Let’s talk about what you are wanting to achieve, and how we can assist you.