What to consider when hiring a PCO

If you're planning a conference or event in Australia, finding the right conference organiser can be a make-or-break decision. But how do you choose the best Professional Conference Organiser (PCO) for your needs?

What is a Professional Conference Organiser (PCO)?

A Professional Conference Organiser, or PCO for short, is a company (like Nectar) or an individual that specialises in organising and managing professional events such as conferences, seminars, and workshops. PCOs are experts in event planning and coordination, and they provide a range of services to ensure that events run smoothly from start to finish. They can be hired by companies, associations, academic institutions, or any organisation that wants to host a professional event.

PCOs offer a wide range of services that can be customised to suit the specific needs of each event. These services can include venue selection, budget management, speaker management, marketing and promotion, registration and attendee management, and on-site event coordination. PCOs also have extensive knowledge of the latest event technology and can help clients incorporate innovative solutions into their events. By working with a PCO, organisations can save time and money, while also ensuring that their event is well-organised and successful.

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Guide to Hiring a Professional Conference Organiser (PCO) in Australia

Experience Matters

One of the most important factors to consider when choosing a conference organiser is their experience in planning events like yours. Look for an organiser with a proven track record and experience planning events of a similar size and scope. This will ensure they have the necessary knowledge and expertise to handle your event effectively.

Check out Nectar Conference & Events Management's list of past events to get an idea of their experience in planning events.

Reputation is Key

The reputation of a conference organiser can make or break your event. Look for an organiser with a positive reputation in the industry and read reviews and testimonials from past clients. Check their social media profiles to see what others are saying about them.

Communication is Crucial

Effective communication is essential when working with a conference organiser. Look for an organiser who is responsive and clear in their communication. This will help ensure that you are always on the same page and that your event runs smoothly.

Attention to Detail

A professional conference organiser should pay attention to every detail, from the venue selection to the catering and logistics. They should be able to anticipate potential problems and have contingency plans in place. Look for an organiser who has a keen eye for detail and is proactive in addressing potential issues.

Creativity is a Must

A good conference organiser should be able to bring new and innovative ideas to the table. They should be able to tailor their approach to your event and come up with creative solutions to any challenges that arise. Look for an organiser who is willing to think outside the box and can add a unique touch to your event.

Budget Management is Important

The conference organiser should be able to work within your budget and provide cost-effective solutions without compromising on quality. Look for an organiser who is transparent about costs and can provide you with a detailed breakdown of expenses.

Technology is Key

Look for a conference organiser who is up-to-date with the latest technology and can incorporate it into your event to enhance the experience for attendees. This includes audio-visual equipment, mobile apps, and other tech solutions that can help improve engagement and interaction.

Flexibility is Essential

Finally, look for an organiser who is adaptable and flexible enough to make adjustments as needed in response to changing circumstances. A good organiser should be able to pivot quickly if something unexpected arises.

Now that you have a better understanding of the factors to consider when choosing a conference organiser, it's time to start planning your event!

Take the first step by contacting Nectar today to discuss your event needs and learn more about our services. We are committed to making your event a success, and we look forward to working with you.

Our Services

Conference and Event Management Services

From your pre-promotion, through to planning, production, execution and measurement, we help you achieve real engagement – and real results.

Hybrid events: Combining in-person and virtual

We offer bespoke hybrid event planning and program design services to suit your needs. We can help you connect with your audience like never before.

Delegate Management and Registration Services

We offer delegate management expertise and solutions to ensure your delegates’ entire event journey and experience is a seamless one.

Awards Program and Event Management

A successful awards program starts with a solid foundation built on trust - outsourcing your program to Nectar will ensure transparency and compliance - building trust in your brand.

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